Access Data Analysis & Reporting

Analyse Access Data and Build Clear, Useful Reports

This practical training course gives you the skills needed to analyse data and enhance reports in Microsoft Access. You will extend your query skills, create crosstab and action queries, use functions in calculations, work with different join types, and produce more capable reports.

Whether you regularly move Access data into Excel for analysis or want to answer more detailed questions inside your database, this course helps you work more efficiently. You will build a stronger approach to summarising, updating, and presenting data while keeping the analysis close to its source.

Access Data Analysis and Reporting is ideal for people who:

• Currently use Microsoft Access
• Have completed Access Essential Skills or have equivalent experience
• Need to answer more detailed questions about records
• Want to carry out analysis in Access rather than repeatedly exporting data to Excel
• Need to enhance reports for clearer presentation

To attend Access Data Analysis and Reporting, you should:

• Have completed Access Essential Skills and practiced the topics recently, or have equivalent Access experience
• Be comfortable working with records, select queries and reports
• Have a sound familiarity with other Microsoft applications, particularly Excel

After completing Access Data Analysis and Reporting, you will be able to:

• Extend essential query skills for more detailed analysis
• Create crosstab queries that summarise records by category
• Build make-table, append, delete and update queries for controlled data changes
• Apply functions in query calculations
• Select suitable join types for the required query result
• Enhance Access reports for clearer output
• Create main reports and subreports for related information

Refreshing and Extending Essential Skills

• Review the essential Access skills used in this course
• Extend existing query techniques
• Prepare database objects for more detailed analysis

Summarising Data with Crosstab Queries

• Create a crosstab query
• Arrange row and column headings
• Summarise records by category for comparison

Creating Data with Action Queries

• Create Make-table queries
• Append records to a table
• Delete records using a query
• Update records using defined criteria

Calculations and Functions in Queries

• Create calculated query fields
• Apply functions in query calculations
• Use expressions to produce useful analysis results

Working with Join Types

• Review how related tables contribute to query results
• Select join types for different information needs
• Check results for missing or unmatched records

Enhancing Access Reports

• Improve the structure and presentation of reports
• Use query results as a reporting source
• Organise grouped and summarised information clearly

Creating Main Reports and Subreports

• Create a main report and subreports
• Present related information in one reporting layout
• Review the completed report for accuracy and usability